Volunteers

= Volunteers Overview and Timeline =

= Volunteer Roles and Requirements = Two types of volunteers are necessary: general and basketball specific.
 * 1) Find volunteers to solict sponsors and silent auction donations - April - September
 * 2) Ask Tournament Committee for Potential Sources of Referees and Scorekeepers - April - June
 * 3) Contact Potential Refs & Scorekeepers, Special Events to see if they are available - April - July
 * 4) Sign up Volunteers at 5th Grade Parents Orientation - May
 * 5) Review & Update Volunteers Roles & Requirements Grid - June - August
 * 6) Request Volunteers in Summer Mailer - June/July
 * 7) Sign-up Volunteers at back to school events, contact volunteer pool - August/September
 * 8) Assign Volunteers to hang posters in surrounding communities - September
 * 9) Get Commitment for Refs & Scorekeepers - End of Sept/Early October
 * 10) Confirm Ref & Scorekeeper volunteer hours, request they review rules - email 2 weeks before NSM
 * 11) Finalize and confirm hours for general volunteers - send email or call 1 week before NSM
 * 12) Sign In Volunteers, ensuring spelling of names, explain their jobs, shift to where needed - during NSM
 * 13) Send personal thank you notes or emails to all volunteers - within one week of NSM
 * General volunteers:** any volunteer other than referees, scorekeepers, or directors of basketball. These volunteers need to be responsible and dependable, but don't need any basketball specific knowledge. Students can function well as concession stand workers or greeters. They have been less reliable in more complicated roles
 * Basketball Specific Volunteers:** Director of Basketball, referees, scorekeepers. These volunteers need to be assertive enough to control the court and the spectators and need to thoroughly understand the tournament rules. We used HPHS basketball team the first two years. They were not familiar with the rules and didn't demonstrate the leadership necessary to call out unsportsman like behavior, call penalties, or start the games on time. Ideally we can find adults who have played basketball as refs and adults who have experience keeping score for some sport.

= Basketball Related Role Descriptions =
 * Director(s) of Basketball & Tournament Committee - Planning Stage**
 * Provides direction on composition of division brackets and time needed to run each division
 * Provides guidance on how to integrate other attractions (cheerleaders, special guests, announcements, awards, etc) into the tournament flow
 * Responsible for creating/updating tournament rules
 * Provides ideas on how to improve tournament registration, attendance, and operation
 * Identifies basketball organizations and individuals that we should approach with marketing materials and for referees/scorekeepers
 * Help recruit referees/scorekeepers
 * Review/Update list of necessary tournament supplies and ensure they are on-hand for tournament day
 * Create guidelines for how to create Draw Sheets
 * Make sure all Directors of Basketball know how to use the electronic scoreboards


 * Director(s) of Basketball - Tournament Day**
 * Tape/Mark the courts as necessary
 * Ensure all necessary supplies are on-hand
 * Make sure you and 2 other individuals know how to use the electronic scoreboards.
 * Manage Rules & Orientation Presentor, Draw Sheet Creator, Referees, Scorekeepers, Awards Presentor to ensure a smooth flowing, positive, fun event for participants, spectators, and volunteers.
 * Make sure tournament personnel know their responsibilites and how the tournmanent runs. Coach or replace personnel if necessary (referees, scorekeepers, Rules & Orientation Presentor, Draw Sheet Creator, Awards Presentor)
 * Has final authority and responsibility for the flow of the tournament
 * Resolve conflicts and ensure good sportsmanship as necessary
 * Work closely with event chair to ensure you have the necessary resources in a timely fashion


 * Rules & Orientation Presentor - Tournament Day - One needed for each session**
 * Know the tournament rules and procedures
 * Meet with division participants 30 minutes prior to tip-off to verify all participants are present, verify team names, explain tournament rules and procedures, and explain and require good sportsmanship
 * Tell teams which gym and court they will start on
 * Must be able to maintain control of and effectively communicate to a group of 70 children in a positive fashion


 * Draw Sheet Creator & Updater - Tournament Day - One to two needed for each session** (Potential sources include teachers, parents, sponsors)
 * Create the draw sheets for each division, indicating which teams play, on which courts, when
 * Work with registrar and Rules & Orientation Presentor to determine how many teams are playing and what the team names are
 * Get approval of the completed draw sheets from Director(s) of Basketball
 * Make copies of final draw sheets for Director(s) of Basketball and Rules & Orientation Presentor
 * Make 2 posters of the completed draw sheet for each division and hang one in each gym
 * As games are completed update the draw sheets and posters - work with Director(s) to ensure accuracy
 * Must be detail oriented, have legible hand writing, and be able to work closely with Director(s) of Basketball. Knowledge of tournament set-ups desired, but not required.


 * Awards Presenter - Tournament Day - One needed for each session -** (Can be a Ref, Scorekeeper, Director of Basketball, etc)
 * Present awards to 1st and 2nd place teams for each division, announcing names of teams and players
 * Work with Photographer to ensure pictures are taken of winning teams
 * Create an enthusiastic environment and personally congratulate and shake hand of each winner
 * Acknowledge specified sponsors and silent auction items


 * Referees - Tournament Day - Six needed for each session** (Potential sources include teachers at Northwood, Parents, Sponsors)
 * Responsible for knowing tournament rules and enforcing them on the court
 * Demand good sportsmanship
 * Manage parents to ensure they are good spectators and not interferring
 * Work closely with scorekeepers to ensure score is accurately reflected
 * Ensure games and game clock are in sync and started on time
 * Tell wining team which court to move to next
 * Requires positive attitude and confidence to call penalties, manage parents, and enforce rules in a positive way
 * Scorekeepers - Tournament Day - Six needed for each session**
 * Keep track of time and score
 * Requires attention to detail, familiarity with rules,
 * Requires attention to detail, familiarity with rules,